The Ultimate Childcare Daily Operations Management solution
WowCare
Features & Benefits
- Manage Classrooms
- Track Attendance & Activities
- Communicate with parents & staff
- Streamline Billing, Scheduling, Events & Tasks
- Generate Reports, Predict availabilities/openings
- Get real-time alerts
- Flexible solution
- Time-Saving
- Actionable Insights
- Enhanced Parent Engagement
- Real-time Alerts
- Empowered Decisions
- Secure & Compliant
Streamlined Classrooms, Smart Organization
Organize Classrooms at your fingertips
- Create and manage classrooms with flexible configurations for different age groups and student capacities
- Assign students and staff to classrooms with easy drag-and-drop functionality
- Quickly access student and staff information
- Record Attendance and Activities in just 2-3 clicks
- Stay informed about student tags, preferences and important communication in the classroom through 'Notes'
- Get insights about Upcoming Events, Student movements
- Save time and focus more on nurturing tomorrow's bright minds!
Centralize Information, Simplify Management
Streamline Student & Staff records with centralized system
- Student & Staff profile creation & management
- Immunization*, physical checkup & health record tracking
- Emergency contacts
- Schedule & important dates monitoring
- Classroom assignments
- Secure document storage
- Personalized attendance, activity & billing reports
Seamless Check-ins, Accurate Records
Track Attendance for both students and staff
- Sign-in/sign-out, absences, transfers for students & staff
- Multiple clock-in methods such geo-location based check-ins, QR code, kiosk mode
- Real-time tracking with color coding for signed in, absent, not expected students/staff with daily weekly, monthly or custom views
- Alerts for late sign-ins , transfers, absences
- Personalized exportable attendance reports for billing, payroll & compliance
Stay Compliant, Provide quality care
Monitor student-staff ratios in real time & provide quality care
- Automatic ratio calculations based on students & staff present
- Compare with students expected and staff scheduled
- Instant alerts for under-staffing /overstaffing to prevent violations/optimize workforce
- Real-time ratio adjustments for student/staff transfers, absences etc.
- Historical data for audits and staffing decisions
Capture Moments, Keep Parents Engaged
Engage Parents with detailed log of daily activities & milestones
- Timeline view of activities with photos, details & milestones
- Quick filters for classrooms, students, and activity types
- Automated daily summary reports for parents & staff
- Bulk activity recording to save time for teachers
- Secure cloud storage for activity logs & records
Connect Instantly, Strengthen Relationships
Communicate and Engage with Staff & Parents for collaboration and quality care
- Secure in-app messaging for parent communication
- Personal & classroom wise group messaging for staff
- Announcements for school-wide updates and emergency alerts
- Create & send newsletters in minutes for important updates & activities at the school
- Instant multi-channel notifications via app & email for updates, reminders & emergencies
Streamline Shifts, Optimize Workforce
Simplify Staff Management & Shift Planning
- Streamline Student schedules with staff working hours
- Plan shifts according to expected students and required staff to meet ratio requirements
- Indicators for showing ratio compliance
- Drag-and-drop scheduling for easy shift planning, adjustments
- Simplified recurring shift creation with option to copy, edit or delete shifts
- Automated staff availability tracking & time conflict management
Check Availabilities, Maximize Enrollments
Track movements & future availabilities and improve enrollments
- Create classroom movement rules and automate student movements
- Add ad-hoc movements for exceptions and take actions
- Track availabilities in future dates based on student movements
- Make informed decisions and maximize new enrollments
Easy Invoicing, Quick Payments
Simplify billing plans, invoices and payments
- One-time & recurring billing plans with auto-adjustments
- Integrated payment gateways for online transactions with autopay options
- Custom discounts, state subsidies & financial aid tracking
- Auto-generated invoices & statements for parents
- Overdue payment reminders and real time alerts for important updates
- Visualized data for actionable insights
Data-driven Insights, Smarter Decisions
Visualize Key Metrics with Custom Reports
- Attendance, Profile details, Immunization, Billing, Scheduling and Compliance reports all in one place.
- Customized report generation with field selection
- Exportable reports in pdf & csv formats for audits, compliance & planning
- Data-driven decision-making
Organize Effortlessly, Never Miss a Beat
Plan manage, and track events and tasks to keep everyone infomred
- Create, plan and organize events and tasks
- Task delegation for staff with real-time progress updates
- Calendar integration for events, tasks, and important dates
- Automated reminders for upcoming events tasks and assigned responsibilities
Onboard with ease
Seize the opportunity – empower your Childcare
Your journey with 'Wow!' Childcare Management solutions begins now!